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For Private-party planners

AI call handling for
Private-party planners.

A private-party enquiry may begin with a milestone birthday, an anniversary at home or a host who has a date but needs help bringing several suppliers together. Ziverly can gather the occasion, venue and priorities while you are running another event, without confirming availability or making arrangements.

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A familiar moment

The garden celebration with several moving parts

You are coordinating suppliers at another event when a host calls about a milestone birthday at home. Ziverly can record the date, venue area, occasion, guest numbers and broad age profile, indoor and outdoor spaces, desired atmosphere, budget only if the caller volunteers it, catering, entertainment, furniture, lighting, access, parking, neighbours and suppliers already approached, decision-makers, project stage and preferred response. It does not confirm availability, design the party, select or contact suppliers, make purchases or bookings, handle deposits, decide alcohol, music, noise, safeguarding or venue requirements, quote, accept the engagement or promise an outcome. Immediate welfare, crowd, fire, electrical or venue hazards remain with the host and appropriate competent people.

Where Ziverly can help

More room for the work.
A clearer thread afterwards.

One date can involve many dependencies

Venue, guests, catering, entertainment, access and suppliers may all affect what can realistically be proposed.

A host needs reassurance without a false booking

The enquiry can feel warmly received while diary, suppliers, price and availability remain unconfirmed.

Live events leave little room for calls

A future celebration can be organised while you stay present for the guests and suppliers relying on you now.

What a better handover can change

Less interruption.
More useful context.

The party brief is ready after the event

Review occasion, date, venue, guests, style, spaces, suppliers, access and decision-makers before responding.

Your diary and authority remain yours

Approved wording can keep bookings, purchases, permissions, supplier commitments and fees with your process.

A missing event detail can persist

Add the approved guest-number, running-order or supplier question so Ziverly can use it if the host calls again.

Before, during and after the call

How Ziverly fits around
your working day.

☎Calls you choose≡Useful details→Your next step

  1. You decide which calls reach Ziverly.

    Use the call-diversion options supported by your mobile or landline service, such as no reply, unreachable, busy or rejected. Turn them off again whenever you want to answer normally, or use cover for evenings, weekends, holidays and unexpected time away.

  2. Your call details meet you where you are.

    Choose email or SMS alerts where enabled, then open Ziverly to review the summary, transcript, recording where available, status and priority.

    Review the occasion, date, venue, guests, style, suppliers, practical requirements and decision-makers through the App or configured alerts.

  3. The next conversation starts further forwards.

    Add an AI-facing note when you want Ziverly to have more context if the same known caller rings again. Separate private notes stay private.

    Add the approved guest-number, running-order or supplier question so Ziverly can use it during the next conversation.

  4. Open calls do not have to rely on memory.

    Choose a daily or weekly email summary of calls still waiting for attention, at the time that best fits your working day.

  5. You can check in by phone, too.

    With Owner Voice Access enabled, call your own Ziverly number, verify your PIN and manage the calls you are allowed to see.

    After the current event and client information are secure, verify your PIN to hear which party-planning enquiries await review.

Use your own numbers

Put unanswered
calls in perspective.

What might those enquiries represent for your business? Start with figures from your own recent calls.

The result is an illustration, not a forecast or a promise that Ziverly will recover the work.

Enquiries represented0
Monthly work value represented£0

This simple multiplication does not account for timing, capacity, costs, cancellations, repeat work or whether another response would have changed the outcome.

You keep the judgement

Your expertise.
Your boundaries.

No licence; contracts should allocate supplier, cancellation, alcohol, noise, temporary-structure, insurance and consumer responsibilities.

You remain responsible for the advice you give, the work you accept and the safety, eligibility and professional checks your business requires.

A few practical questions

Before you
get started.

Talk it through →
Can Ziverly confirm that the planner is available?

No. It gathers the event brief; availability, conflicts, fees and acceptance remain with you.

Will it book a venue or supplier?

No. Ziverly makes no purchases, supplier commitments, deposits or bookings.

Can it promise that permissions or event requirements are covered?

No. Licensing, noise, alcohol, safety, safeguarding and venue decisions remain with the host and competent people.

Start with the calls you choose

Keep your attention
where it matters.

Choose what Ziverly should know, what it should never promise and which details make a follow-up useful. Create an account free, then add pay-as-you-go credit when you are ready.

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